Published: 23.06.2026

Project Name: „Partnerships on Equal Terms: Strengthening Future-Readiness and Solidarity of International Partnerships and Humanitarian Aid”

Funding Source: Austrian Development Agency and Global Responsibility, Austria

Implementing Entity: A.O. CONCORDIA Proiecte Sociale

Project Location: Chişinău, Republic of Moldova

Introduction

CONCORDIA Moldova is seeking an audit company to conduct an expenditure verification report for the project funded by Austrian Development Agency and Global Responsibility. The audit will adhere to International Standards on Auditing (ISAs) to ensure financial statements' accuracy and compliance with contractual conditions.

Background Information

The primary goal of the „Partnerships on Equal Terms: Strengthening Future-Readiness and Solidarity of International Partnerships and Humanitarian Aid” project is to to identify capacity gaps in Moldovan NGOs, design capacity-strengthening measures, and jointly develop recommendations for promoting locally-led development (LLD) and localization of humanitarian assistance. Workshops and trainings organized in this project aim to foster shared understanding among NGOs and build foundations for policy recommendations.

The project duration is 01.01.2026 – 30.06.2027.

Total Amount of Project : EUR 51.540 

The selected audit company shall conduct the financial audit ensuring that all financial records, transactions, and supporting documentation are reviewed. 

Project transactions – apx. 60, 2 employees involved in the project. The audit company will conduct 2 audit reports: one for the year 2026 and one for the year 2027.

In the final audit report, the auditor shall issue a single, consolidated audit report encompassing the financial activities of both periods (2026-2027).

Scope of the Financial Audit

The Auditor is responsible to verify:

• Entity's compliance with contractual conditions.
• The correctness of the bookkeeping, documentation, and record-keeping.
• Audit on the basis of original receipts;
• The activity and time records of the employees and the allocation of the costs incurred to the items of the cost plan.
• Plausibility, efficiency and appropriateness of expenditures and budget item assignments.
• Overall financial management and legal compliance.

• Audit must show that expenditure is covered by income and thus prove that there is no double financing by external donors.

   

  Please consult the ADA Guidelines for Expenditure Verification

https://ada.cdn.kontainer.com/cdn-static/66062f94/y4FVm2iPTtom/guideline-expenditure-verification-revised-june-2023.pdf

Expenditure Verification Report Components:

1. Title 

2. Addressee 

3. Brief description of the project and partner(s) 

4. Period covered by the report 

5. Total amount of budgeted and actual incomes 

6. Complete list of project funds transferred, including donors’ names, dates and 

exchange rates 

7. Total amount of actual expenditures verified 

8. Expenditure Coverage Ratio 

9. Objectives, Scope and Description of the procedures performed 

10. Findings from the expenditure verification 

11. Recommendations, if applicable 

12. Follow up of previous recommendations, if applicable

13. Other relevant matters

 14. Date of the report 

15. Auditor’s address and signature

The Expenditure Verification Report shall also comprise the following annexes: 

1. Financial Report: overall calculation with comparison of actual expenditures vs. approved budget certified by the company’s formal signature (stamp and signature) and by the formal signature (stamp and signature) of the auditor. 

2. Statement of the project cash flows 

3. a detailed voucher list classified according to the relevant budget lines 

4. bank account statements 

5. list of payable invoices, if any 

6. in case exceptions are detected, a list of respective vouchers including a description of exception 

7. asset list 

8. list of procurement contracts awarded during the reporting period 

9. list of grant contracts awarded during the reporting periods, if applicable.

The report must be presented in English (2 copies in English and 1 copy in Romanian). 

The payments incurred in the audit report must be presented in euros.

Requirements for the Auditor

Meet at least one condition:

• Member of IFAC or committed to IFAC standards
• Registered statutory auditor in an EU member state or a third country

Plan

According to the donor’s requirement, the contract will be signed during 2026, the audit assignment itself will be carried out during the first quarter of 2027, following the closure of the project’s financial reporting period and the availability of the final financial records.

Questions and Clarifications:

• If you have any questions or need clarification regarding this TOR, please submit them in writing via email to natalia.ianioglo(at)concordia.md or olesea.bulgac(at)concordia.md. 

Assessment Disclosure and Cost Responsibility:

• The Recipient is not obligated to disclose how proposals are assessed or provide information about the selection process to any offeror.

• Offerors are responsible for their own expenses incurred in preparing and submitting an offer under the TOR. This includes costs for functional demonstrations, meetings, and negotiations.

Not a Contract:

• This TOR is not a contract or commitment. Submitting a proposal does not obligate the Recipient to award a contract, and the Recipient is not committed to covering any costs incurred in preparing the proposal.

Right to Presentations and Proposal Validity:

• The Recipient reserves the right to invite short-listed offerors to make oral presentations. These presentations will be evaluated based on the same criteria.

• Proposals must remain valid for 30 days from the submission deadline.

Delivery of Proposals:

1.            Closing Date and Time: All proposals in response to this TOR must be received by no later than 05:00 pm, local time, 3rd July 2026. (Please indicate for which project you apply). Proposals are to be submitted in hard copy (signed and stamped) and electronically (electronically signed) to: natalia.ianioglo@concordia.md or: A.O. "Concordia. Social Projects, Chisinau, str. A. Corobceanu 13/1, MD-2004.

2.            Proposal Components:

Cover Letter 

• Company competencies and experience;
• References of two non-associated referees;
• Members of the audit team holding audit certificates;
• Risk insurance (insurance policy);
• Extract from the State Register of Legal Entities.

Technical Proposal

• Qualifications of audit team;
• Institutional experience and past performance in projects;

Financial Proposal

• Financial offer.

EVALUATION CRITERIA

The Applicant that accumulates the highest score according to the evaluation criteria will be invited for the negotiation of the contract.

SELECTION OF APPLICANTS

Proposals submitted under this procurement will be evaluated by Recipient committee focusing on the criteria described above. 

A.O. "Concordia. Social Projects" is exempt from VAT, which is also confirmed by art. 103 paragraph (92) - Fiscal Code - "Goods and services imported or purchased on the territory of the Republic of Moldova by non-commercial organizations meeting the requirements of art.52, for the purpose of building social assistance institutions, as well as goods and services imported or purchased on the territory of the Republic of Moldova by these non-commercial organizations for the needs of these institutions, are exempt from VAT without the right of deduction".

In accordance with the internal procedures regarding the processing of information with limited accessibility, Concordia will provide access to the primary documents necessary to conduct the audit, on paper (in the original) and in electronic format (access to the accounting software), at the headquarters, using the means made available, to be examined without the possibility of copying them to external media.